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Millions and millions of computer printouts copies, letters, and other documents are produced everyday in Hong Kong. So the need for an effective Document Management System for all organizations becomes more and more important since their documents stored grow rapidly. |
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| What is DMS? |
Document management, often referred to as Document Management Systems (DMS), is the use of a computer system and software to store, manage and track electronic documents and images of paper based information captured through the use of a document scanner. |
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IntrAsia offers you cost-effective and high-quality document scanning service of a wide range of documents. We can also design a Document Management System tailored to your unique circumstances. Whether it is |
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| - personnel files |
- contracts |
| - purchasing records |
- financial reports |
| - accounting records |
- legal documents |
| - meeting minutes |
- human resources records |
| - membership records |
- property maps |
| - surveys |
- brochures |
| - invoices |
- receipts |
| - quotations |
- thank you letter |
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or any documents overflowing your filing cabinets, IntrAsia can convert virtually any records that you have accumulated over the years. |
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| Comparison |
Traditional Document |
Scanning Document |
| Required Space |
Files are stored in cabinets, steel shelves, or track filing system. |
Massive valuable office space reduction |
| Accessibility |
Files must be searched manually |
Concurrent speedy access with the aid of DMS. |
| Safety |
Files maybe destroyed by fire or other accidents. Paper will becomes fragile after years of storage. |
Disaster recovery capability. Image quality will remain the same in its lifetime. |
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| Now please CONTACT US for expert advice on your project! |
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Service Details: |
IntrAsia has developed an efficient large format scanning procedure which is high quality and cost effective. The essential steps are outlined below:
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1.) |
Offering consulting services and recommending the best document management system for your organization. |
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2.) |
Providing the working schedule. |
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3.) |
Document collection. |
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Storing documents in secure premises (We never use outworkers to prepare documents scanning. Also, our premises do not allow access to unauthorized personnel). |
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5.) |
Document preparation which includes sorting, staples removal, cleaning up documents to make them machine ready. |
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Creation of document indexes so that they can be searched for and viewed later. |
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High-efficiency scanning. |
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Writing electronic documents to CD/DVD / importing to DMS database. |
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Final checking will be carried out for quality control and guarantee. |
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10.) |
Documents storage, return or disposal of documents after scanning (if required). |
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Now please CONTACT US for expert advice on your project! |
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